Tuition Benefit Policy

In extenuating circumstances, exceptions to this policy may be granted by the Vice President directly or indirectly responsible for the employed relative of the student who is applying to receive subsidies under the Program.

As TE member institutions have their own criteria for awarding scholarships any exceptions requests under the TE Program should be directed to the TELO of the TE member institution.

1. Eligibility
   In order to access benefits under the Program or the TE Program
   • Employees must:
     • be working for Tyndale University in a full-time capacity (i.e. working a minimum of 35 hours per week)
     • have completed at least 3 months of service or their probationary period, whichever is longer
   • Eligible Family Members must
     • live in the same household as the employee other than while in attendance at school 
   
   
2. Applicability
   Program
   Subsidies are available for both credit and non-credit courses.
   
   Subsidies are not automatic and it is the student's responsibility to apply for subsidies by completing the prescribed application form.
   
   Students must complete, submit and have their application form approved each semester or each time a course load is changed to ensure the subsidy is [re]calculated correctly.
   
   When applying for subsidies students must attach a list of courses which they have enrolled in (with course name and course code).
   
   TE Program
   Applicability of TE scholarships are dictated solely by TE member schools.  Details are listed on the TE Network of Schools page.  Tyndale University has no jurisdiction over criteria that students must comply with under the TE Program.
   TE scholarship are automatically recertified annually unless the following occurs: 
   • the student
     • no longer meets the TE member institution’s eligibility requirements
     • decides not to continue their enrollment in the TE member school
   • the employee
     • no longer meets the eligibility requirements outlined in this policy
       
     • is no longer employed at Tyndale University
     
     A student who has been awarded a multi-year certification can only be denied re-certification for renewal of a TE scholarship for a legitimate cause. 
     
     
3. Financial Aid
   Program
   Students under the Program are subject to the following financial aid policy provisions:
   • OSAP or equivalent government grants
     Students who are pursuing a degree program must first apply for OSAP or equivalent government funding prior to applying for a subsidy under the Program.
     
     Students who qualify for OSAP or equivalent government funding are not obligated to accept the student loan portion of any funding for which they are approved. Please refer to the OSAP Tip-sheet for more information about how to apply.
     
     Subject to the other conditions of the Program, Tyndale will subsidize the difference between OSAP or equivalent government grants (excluding disability grants) and the fees eligible for subsidy under this Program.
     
     Students must abide by OSAP or equivalent government grant requirements.  If they do not successfully complete their course(s) students may be subject to OSAP or equivalent government grant restrictions. If OSAP or an equivalent imposes restrictions on the student, due to poor performance, which results in grant reductions the University's subsidy under the Program will be correspondingly reduced by calculating the benefit on the previously approved OSAP or equivalent grant.
     
     
   • Other Scholarships and Bursaries
     Subsidies provided under the Program are not stackable with other scholarships and bursaries.  Regardless of whether or not students meet the eligibility requirements for other scholarships and bursaries offered by the University, any student who is currently receiving subsidies under the Program is ineligible for other scholarships and bursaries which the University may offer except for Merit based scholarships/awards and the Alumni Awards as follows:
     • If a student was not in receipt of a subsidy under the Program when completing their qualifying degree, they will be eligible for the Alumni Award, however, if a student did receive a subsidy under the Program while completing their qualifying degree they will not be eligible for the Alumni Award.
   
   TE Program
   Students who participate in the TE Program are not eligible for financial aid offered by Tyndale University.  Students must speak with the TELO at the TE member school to determine what additional financial aid resources, if any, may be available to them.  
   
   
4. Conflicts with Employment Responsibilities
   Employment responsibilities supersede any requirements that students may have related to their course work / class schedule. Consequently, students, who are also employees, must make arrangements with, and receive approval from, their direct supervisor, if their course work / class schedule conflicts with their employment responsibilities.  Supervisors may agree, but are not required, to modify the employees work schedule to compensate for lost work time when employee is required to attend class or exams during regularly scheduled work hours.
   
   
5. Course and Level Restrictions 
   Program
   Students who have registered for courses and are receiving a subsidy for that course under the Program may be asked to forfeit their spot if the course is over-enrolled and there is a wait-list.
   
   Courses in continuing education, undergraduate, B.Ed. and graduate level programs are eligible under the Program. 
   
   The B.Ed. program has the following additional restrictions:
   • 4 seats per cohort are available under the Program
   • only the spouse and children of an eligible employee may apply
   
   TE Program
   Course and level restrictions are dictated solely by TE member schools.  Details on these restrictions are listed on the TE Network of Schools page.  Tyndale University has no jurisdiction over what courses and levels are covered by member schools under the TE Program.
   
   
   
6. Limitations 
   Program
   The subsidy, subject to the reduction for OSAP or equivalent government grants, covers 100% of the tuition for the course except as follows:
   • B.Ed. program subsidies are limited to 50%
   • Courses delivered on a cost per student basis (Directed Studies, Letters of Permission, courses offered through affiliation with another institution such as Acadeum)
     
     
   Ancillary and program specific fees such as but not limited to administrative, resource, student council and material fees are not covered under the Program. 
    
   Similar to Financial Aid which is not stackable with subsidies provided under this program, employees who may have access to Professional Development (PD) funds paid for by the University, may not use those PD funds to pay for any ancillary and program specific fees related to their studies.
    
   Per student there is a lifetime limit of:
   10 courses at the continuing education (non-credit) level
   120 or equivalent credit hours at undergraduate level,
   60 or equivalent hours at the B.Ed. level
   81 or equivalent credit hours at the graduate level
    
   Employees who enroll as students will generally only be permitted to take one course per semester.
    
   Subsidies may only be applied for once per course. Repeat courses are not covered under the Program.
    
   Subsidies under the Program will be adjusted when:
   

   • the student's sponsoring employee’s employment status changes to less than full-time or if he/she ceases to be an employee of the University
     • Students who have been accepted and enrolled will be supported for the remainder of their current term  
     • Students not already accepted and enrolled at the time of the employee’s status change will no longer be eligible to participate in the Program.
       

   TE Program
   TE charges Tyndale University an administration fee for every student who applies for a scholarship from a TE member school.  This fee is not covered under the Program or the TE Program and is payable by the student.
   TE scholarships are granted by TE member schools and are typically limited to the length of the program (up to 8 semesters for a first-year undergraduate and up to four semesters for a graduate program). TE scholarships may not exceed the maximum program length set by the TE member school.
   
   Benefits under the TE Program will be adjusted when:
   

   • an employee no longer meets the eligibility requirements.
   • an employee separates from full-time status,
     • Students who have been accepted and enrolled at a TE member school will be supported for the remainder of their current term.  
     • Students not already accepted and enrolled by a member school at the time of the employee’s separation will no longer be eligible to participate in the TE Program.
   • an employee dies or becomes totally disabled (as defined by approval from the university’s insurance carrier for long-term disability benefits)
     • Students who have been granted a TE scholarship at a TE member school may complete the degree program at the member school. 
   • an employee retires between the age of 55 and 61 with a minimum of 20 years of cumulative full-time service, or at age 62 or older with a minimum of 10 years of cumulative full-time service
     • Students who have been granted a TE scholarship at a TE member school may complete the degree program at the member school.
     • Students not already accepted by a member school at the time of the employee’s retirement will no longer be eligible to participate in the TE Program.
       
       
7. Record Keeping and Student Accounts
   Program
   Participating students must register for a student number prior to submitting any application form under this Program.
   
   All charges related to any course enrolled in by the student will be levied on the student’s account. Eligible subsidies provided under the Program will be credited to the students account after any OSAP or other equivalent government grants or awards have been applied.
   
   Students must make payments on their account and clear any prior balance on their account before applying for any subsidies under the Program.  Any unpaid student balances which arise under the Program become the responsibility of the employee and may be subject to deduction from the employee's pay.
   
   The University will handle the taxation of tuition benefits according to the rules and regulations set out by the Canada Revenue Agency.  An information slip will be provided to every student, at the end of each year, for the value of the subsidy credited to the student's account.
   
   TE Program
   TE member schools have their own record keeping and student account requirements.  Please refer to the member schools website for more information.
   
   
8. General 
   All other student rules and regulations apply. Please refer to the Student Handbook for more information.
   
   Please contact Student Financial Services at Tyndale University for help in determining what costs the participating student may be responsible for paying under the Program, or the TELO for help in determining what costs the participating student may be responsible for paying under the TE Program.
   
   The University reserves the right to change the terms and conditions under which these benefits are offered at any time without notice, including withdrawing its membership in the TE.

Tuition Benefit Procedure

Tuition Exchange Program Scholarship Procedure